October 16, 2015

Online file sharing is a feature that allows the users to send or receive documents in a quick and convenient manner. However, every new technology comes with its own set of challenges. With the increasing cyber threats and data breach incidences, internet safety has become an important concern than ever. Staying alert and following the required safety practices can help to minimize the occurrence of a data breach.

Here are some of the tips that can help you stay safe when sharing files over the internet:

  • Choose Strong Passwords: Although it is a much known security practice, unsecure or weak passwords are still the cause in most cases of hacking attacks. Ideally, you must create a separate password for each online account that you manage. Make sure your password is at least 12 characters long with a combination of lower and upper case alphabets, numbers as well as symbols. Names, date of births or common legible words are easy to interpret and hence, should not be used as passwords.
  • Use Two Factor Authentication: Safeguarding your files with a two-step authentication provides an added layer of security. Besides the user name and password, an additional verification element is required to gain access to the files. These may include a one-time password sent on the individual’s phone, verification links sent through emails, answering a security question or performing a biometric scan of an authorized user.
  • Encrypt Files: Sharing files without proper encryption puts them at risk for a breach. Encryption will make sure that even if a hacker has gained access to your files, he would not be able to open and read it. Only the authorized individuals will have the key to decode the file so as to make it comprehensible.
  • Avoid Downloading Unknown Files: Apart from the files that you send, you also need to be cautious with the ones you receive online. It is important that you download only those files that are sent from trusted sources. Additionally, you must be more careful while downloading email attachments with .exe, .com, .bat, .zip and .vbs extensions. These may contain malicious codes, viruses or programs aimed at stealing information from your computer.
  • Install And Run Security Software: You must install and constantly update your anti-virus and firewall software to defend against viruses that you may get from shared files. Even when you download files from a trusted source, make sure you run an anti-virus scan to prevent breach of your important documents stored on the computer.

For more online file sharing tips, you can contact Centex Technologies at (855) 375 – 9654.