Posts Tagged Data Security

How To Improve IT Security In Your Organization

September 24, 2015

IT security is one of the biggest challenges faced by every organization. Considering the different malware and networking threats discovered frequently, the impact of a feeble security policy can be disastrous. Hence, data security should be your company’s top priority, specifically if your business activities involve storing sensitive customer details.

Here are some practical tips that can help to improve IT security in your organization:

  • Establish A Definite Plan: Chalk out a well-defined plan stating the actions that should be taken to evade a data breach. This should include terms and policies regarding which data can or cannot be accessed by the employees. The rules mentioned in the plan should be strictly followed by each and every individual who is a part of the organization. Also, the security policies must be reviewed and updated from time to time.
  • Educate Your Employees: Let your employees know about the potential security risks and the best practices to mitigate them. They should be educated about creating strong passwords, handling spam emails, maintaining data backup etc. Also, there should be a dedicated IT staff that they can turn to in case of any doubts or concerns.
  • Set A Data Storage Policy: You should also implement a data storage policy in the organization. It should have a clear mention of the data that should be stored or deleted from their devices. Keeping files with certain extensions can also increase the risk for a security breach.
  • Ensure Encryption: If you need to store any sensitive customer data such as names, passwords, credit card details, email addresses, bank account numbers etc., make sure they are properly encrypted. Only a limited number of employees should have access to the computers containing this information. You can also consider using two-factor authentication for added protection.
  • Avoid BYOD Culture: With a rise in the work from home culture, the data security risks have also increased manifold. The personal devices used by the employees may not be compliant with your company’s security plan. This provides hackers an easy pathway to gain access to your organization’s confidential data. To prevent this, do not allow employees to use their own devices as long as they are made to comply with the company’s policies. Connecting portable networking devices with the office computers should also be restricted to prevent a malware breach.

We, at Centex Technologies, provide complete IT security solutions to businesses across Central Texas. For more information, you can call us at (855) 375 – 9654.

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Data Loss Prevention

March 23, 2015

Data Loss Prevention (DLP) can be defined as a strategy to identify or monitor confidential data to ensure that it is not sent outside a corporate network. It involves real time tracking of data as it moves through the end users in an enterprise and prevents its unauthorized access by implementing strict privacy policies. The term may also be used to describe software solutions that enable the web administrator to control the data that can or cannot be transferred by the users.

With the increasing number of devices connected to the network, Data Loss Prevention has become extremely important for the organizations to maintain their stability and protect confidential information. The types of data that may be leaked include:

  • Corporate Data: such as employee information, company strategies, financial documents etc.
  • Intellectual Property: such as product designs, price lists, source code etc.
  • Customer Data: such as financial records, personal details, credit card and bank account numbers, social security numbers etc.

Mainly, Data Loss Prevention products offer three different types of protection:

  • In-Use Protection: This is applicable when the confidential information needs to be used by certain applications. Access to such data depends upon the user’s ability to pass through different levels of control systems to authenticate his identity such as employee ID, job role and security policies. Additionally, such information is likely to be stored in an encrypted form to prevent the attempts to access snapshots, paging or any other temporary files.
  • In-Motion Protection: This is applicable when the sensitive data is being transferred through the network. Proper encoding methods are implemented to alleviate the risk of spying or hacking attack. The more confidential the information, the tougher the encryption will be.
  • At-Rest Protection: This is applicable when the data is saved on some kind of physical storage medium. It involves restricting access to the programs, monitor the attempts to use such information and use strong encryption to prevent threats to the physical media where the information is stored.

Requirements Of A Data Loss Prevention Software

  • Your DLP product should be capable of finding and protecting all information, regardless of its storage location.
  • It should also be able to track the usage of the data and prevent it from getting out of the organization’s internet network.
  • The system must also accurately detect any potential threats or breaches of network security.
  • Lastly, DLP software must be able to encrypt the sensitive information to prevent loss of data.

It is extremely important to have an effectively functioning Data Loss Prevention system to keep your business and data protected from potential security threats.

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